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Sample Coordinator

Date: Sep 7, 2022

Location: West Allis (Color), WI, US, 53214

Company: Oterra

Opportunity Overview


Join us as we relocate the North American Headquarters to Mount Pleasant in 2023!


Do you want to help improve food and health around the world?

At Oterra, food and health are at the heart of everything we do and every day over 400 million people eat a product with our colors in it.  We believe that nature got it right the first time and as a leading manufacturer of colors from natural sources, we are here to make a difference for healthy living and sustainable agriculture.  We need the brightest and most passionate people on board to succeed.  Want to join us?


The team we want you to join!

You will be joining the North America Commercial team, a dedicated group focused on our regional growth agenda in the largest potential natural colors market in the world!  You will collaborate with colleagues from around the world through our network of sales offices, manufacturing sites and distribution centers in engaging work and culture that connects us.  At Oterra, our people truly are our greatest asset.  We engage through a flat structure and have high standards.  Our customers connect us and we take a pragmatic approach to our work always maintaining a spirit of fun.  We love to learn and genuinely find our purpose and passion for natural colors.

General Summary

This position works under general supervision and is primarily responsible for processing sample requests, reviewing the correct and most efficient routing of the requests, and maintaining compliance with shipping regulations for various color samples. This position also serves as the general shipping coordinator for all departmental packages.


Principal Duties And Responsibilities

  1. Retrieves and fills sample requests in a timely fashion.
  2. Maintains minimum color stock levels and reorders as needed.
  3. Follows shipping regulations for specific color formulations.
  4. Affixes GHS labels according to Safety Data Sheets for each color.
  5. Maintains inventory of color samples, rotates stock and discards product outside of shelf life.
  6. Maintains up to date training for shipping dangerous goods.
  7. Maintains and orders stock for general shipping materials.
  8. Provides requested production documentation via hard copy or digital attachment.
  9. Keeps account manager informed of delays in meeting deadlines through established channels.
  10. Maintains a clean work area.


Knowledge, Skills & Abilities

  1. Ability to read, write and speak English.
  2. Ability to effectively communicate information to customers and vendors in a professional manner.
  3. Possess a working knowledge in Microsoft Office programs, and SAP.
  4. These characteristics are normally acquired through a High School Diploma and one to two years of general office experience.


Working Conditions

Working environment is generally favorable.  Lighting, temperature and noise levels are adequate with occasional exposure to cold temperatures.  Personal Protective Equipment is required when working in the laboratory.  This includes a lab coat, and if necessary, safety glasses, dust mask or gloves. 


Physical Demands

While performing the duties of this job, the employee is frequently required to stand, walk, talk and hear.  The employee is regularly required to lift and/or move materials or equipment up to 25 lbs. and occasionally required to lift up to 50 lbs.  Use of hands to handle or touch objects, tools or controls is frequently required.  Specific vision abilities required by this job include vision, color vision, depth perception and the ability to adjust focus.  Employee is occasionally exposed to moving mechanical parts, fumes or airborne particles and corrosive chemicals.

Nearest Major Market: Milwaukee